galleryManager uses the term "Artist" as a way of categorizing your Inventory. In some cases, it may be easier to categorize works by period (e.g. Federal, Edwardian, etc), category (e.g. Side Table, Mirrors), or another method of your choice.

Artists can also be entered as Contacts; this is most useful if you're consigning works in from an artist or wish to otherwise interact with their studio as if it were a contact. 

Located on the right side of every Artwork record page is the list of "Artwork Actions." As the name implies, Artwork Actions are actions that can be performed on an artwork, such as export to a tear sheet, add a document, add an image, make inactive, put on hold, consign out, loan out, offer, sell, add to shipment, view history, or push to your exhibit-E website.

Consignment is the act of placing an artwork in the hands of another, but retaining ownership until the goods are sold or otherwise transferred. Artworks in galleryManager can be Consigned In under the record's Acquisition Information section, or Consigned Out using the "Consignment" transaction.

Contacts can be collectors, shippers, galleries, companies, artist, prospective buyers, or more. In order to perform a transaction on an artwork — such as a sale, consignment, loan, shipment, or offer — you must have a corresponding contact record for use in the "From" and/or "To" fields. 

Global Search located in the top right hand corner of your Inventory and Contacts tabs and allows fast access to any and all data fields for that section using a "fuzzy" keyword search. Your search will open in a new tab. 

This is the base letter or number that identify's each work of art for an artist. The inventory base should include numbers or letters specific to the artist you are adding. Example: John Smith's inventory base would be JS or js_00 etc. When you add a new artist to the galleryManager system, you assign the artist an Inventory Base and the system auto generates that ID number for each work of art for that artist using the assigned inventory base. Example: JS001, JS002, JS003 etc. It is important to note that these numbers can be manually edited. You can also enter alternate IDs in the "Alternate ID" field if you have a secondary method of keeping track of works.

Filter Searches are available wherever your data is displayed in a table, such as your Inventory's Browse tab, or any of your Saved Sets tabs. Simply start typing a keyword you'd like to filter by into the Filter bar, such as "Sold," "Acrylic," etc., and the system will immeditaly begin filtering all of the data in that table. 

Lookups are keywords selected from Drop Down menus, assigned to pieces of information similar to tags, but are only associated with Contact Type (e.g. Collector), Address (e.g. Office), Artwork Type (e.g. Drawing), Condition (e.g. excellent), Medium (e.g. oil on canvas) and File Type (e.g. Insurance Document) and when using galleryManager are selected from Drop Down menus to help standardize and streamline your lookups.

Portable Document Format (PDF) is a file format used to represent documents in a manner independent of application software, hardware, and operating systems. Each PDF file encapsulates a complete description of a fixed-layout flat document, including the text, fonts, graphics, and other information needed to display it. In 1991, Adobe Systems co-founder John Warnock outlined a system that evolved into present day PDF.