Accessible from any computer or mobile device, galleryManager brings the future of inventory and collections management to the art world today.
Manage Your Information Beautifully
A Better System
galleryManager developed from the idea that we could reduce the headaches that we found many of our clients experienced with their old inventory management software. Designed to replace those systems, galleryManager is a Web-based solution for tracking everything from contacts and transactions to artwork, invoices, purchase orders and much more, and it is accessible online from any computer or mobile device with internet access.
galleryManager + exhibit-E
galleryManager was developed by exhibit-E, a unique design and technology firm that has taken a leadership role in providing websites for the art world. With the release of 2.0, galleryManager seamlessly integrates with exhibit-E websites—push artworks to your website and manage both systems from the same dashboard.
On Your iPad/iPhone
With galleries attending over half a dozen art fairs a year, on-the-go access to inventory is essential. That's why we created the galleryManager iPad/iPhone app. It's FREE for all galleryManager subscribers. This is an ideal tool for offline viewing and presenting select groups of artworks and information while on the go. It syncs automatically with your galleryManager account—no exporting or uploading files or jpegs.
A Natural Tool
Customized for Art World Users
The size and turnover of gallery staff demands simplicity of technology and quick and easy training. Galleries want a system that does not require taking courses to understand, and a mobile system that allows access to their most important assets when traveling. We designed galleryManager to meet the needs of the galleries—thoroughly Beta tested by ADAA Member galleries the system is fast, secure, and easy to use and customized for art world Users.
Always in Sync
Secure In the Cloud
Hurricane Sandy revealed the fragile nature of location-based inventory management systems. There were quite a few galleries that did not anticipate what a good soaking would do to their database. With waterlogged servers sitting in the gallery, and lost data, those galleries were out of commission. As an encrypted web-based application, galleryManager keeps your data safe and secure in the cloud. And with daily granular back-ups there's no need to worry.
A Snapshot of galleryManager
- Includes FREE iPad/iPhone app for offline viewing
- Always in sync across all devices
- No per computer or per device fees
- No software to install
- Seamless Website integration (see more)
- Online access from any computer or mobile device
- Unlimited storage and backups
- FREE on-going upgrades
- Eliminates the need for an in-house server
- You can set user access levels
- Convenient online training videos
- Your data is safe and secure in the cloud
- Highly secure with granular backups
- Encrypted servers
- We can import data from your old system
- Thoroughly Beta tested by ADAA Member galleries
galleryManager represents the latest in cloud-based inventory management software. Developed with ADAA Member galleries, the system is customized for the art world.
Learn More About galleryManager
As a web-based system, galleryManager can be accessed anywhere you have an internet connection.
exhibit-E Website Integration
Pushing Artworks from galleryManager to your exhibit-E Website. To find out more about our exhibit-E Websites please visit www.exhibit-e.comView More
Artworks and Artists
Track all of your artwork details, purchases, consignments, loans and ownership history.View More
Organize your contacts' information and keep abreast of all artwork transactions related to your collector list.View More
Easily group together works into Sets for use in creating checklists, processing transactions, displaying on your mobile device, and more.View More
Generate reports from a dynamic list of options. Find and export artworks by location, status, availability, type, tags, and more.View More
Create and manage full editions with artist proofs.View More
Quickly find and group artworks or contacts by tagging them with keyword descriptions.View More
Sales and Invoices
Create an automated invoice from the sale of one or multiple artworks from your inventory.View More
Stay on top of all incoming and outgoing consignments.View More
Loan one artwork or multiple artworks at the same time. Each loan can be tracked from your artwork or contact list.View More
Works on Mac or PC
galleryManager is thoroughly compatible with Mac or PC and does not require any software installations or upgrades.
There are two very powerful ways to search for data in galleryManager. You can use the quick, basic search feature to search in Inventory (see image detail on right), or you can do a deeper search, by criteria, with any number of variations (see image detail on left).View More
Questions About galleryManager
How do I sign up?
The first step is to select your plan from the Pricing section above by clicking on the “Choose this Plan” button below the option of your choice. You will then be prompted to enter your billing information. We need this information up front to set up your account, but your card will not be charged for the first 30 days. After 30 days your payment will be processed. You can cancel anytime prior to the 30 day period.
How does the 30-Day Free offer work?
When you sign up for galleryManager and provide your billing information, your credit card will not be charged for 30 days. Yes, we are giving you 30 days free, compliments of galleryManager! After 30 days your payment will be processed. You can cancel anytime prior to the 30 day period.
Can galleryManager integrate with my website?
galleryManager integrates seamlessly with exhibit-E (our sister company) websites. Clients who have both systems will benefit from being able to manage them from the same dashboard. Easily push artworks from your galleryManager account to your exhibit-E website. To see this in action, please visit our Videos & Support page. And for more information about exhibit-E please visit exhibit-e.com.
Is the galleryManager iPad/iPhone app only available to active galleryManager subscribers?
The galleryManager iPad/iPhone app is only available for active galleryManager subscribers. It's an ideal tool for presenting curated sets of artwork and information while on the go. It syncs automatically with your galleryManager account—no exporting or uploading files or jpegs—and works offline. The iPad/iPhone app is FREE for all subscribers and can be used on as many devices as you'd like.
Is my data safe?
The security and privacy of your data, payment, and information is very important to us. We pride ourselves on conforming to industry security standards and the latest best practices. Credit card information is securely encrypted and stored by Braintree, a trusted, Level 1 PCI DSS compliant payment gateway and payment processing provider. All other account data is stored on one of the most secure server platforms available and is accessed via a secure SSL connection, a feature utilized by online banking and ecommerce systems to ensure safe data transfer.
How do I get my Letterhead into the system and how do I customize my documents?
You can enter your letterhead directly into the system under the Settings tab. Letterheads entered in this section can export onto all document types, such as invoices, tearsheets, and more! For more information on how to set this up, please view our Support page. If you would like to further customize a document by changing its default layout or font, please contact our Support team for an estimate at firstname.lastname@example.org.
Does galleryManager support multiple currencies?
Galleries all around the world use galleryManager, so the system absolutely supports multiple currencies, including EUR, USD, JPY, SEK, GBP, CHF, HKD, BRL, AED, CNY, PHP, and more. We can also add additional currencies upon request—just send an email with your request to our Support team email@example.com.
How does galleryManager calculate exchange rates?
galleryManager pulls its exchange rates from a trusted third-party platform that is used by thousands of commerce-based platforms, including Shopify, Kickstarter, and Braintree. The current rates are updated hourly and the "Historical" rates are drawn from EOD (end of day) values for that specific date.
Can I track individual user activity?
User activity tracking is available for subscribers with Pro- and Ulimited-level plans. You can easily switch to a new plan by going to Settings. Once you have your multiple user account set up, go to Users and add users. Once you have done this, you will be able see which user has performed which transaction. It should be noted that you can also set up access levels for each user, i.e., user A can access contacts only, and user B can access Contacts and Artworks but can not see financials, etc.
Can I set different access levels for my staff?
Subscribers with Pro- or Unlimited-level plans can set different access levels for each of their users. So, for example, if you would like to prevent one user from seeing financial information, you can block that data from appearing for them. For more information, please visit our Videos and Support page.
Which payment types and currency do you accept?
All prices are in USD, and we accept major credit cards including Visa, Mastercard, American Express, and Discover.
Can I remove and add users?
Yes, subscribers can easily add and/or remove users. Just go to the Users tab in your galleryManager account. If you add more users than your current plan allows, you will need to choose another plan (Pro or Unlimited) that suits your needs.
What happens when I downgrade plans?
Accounts can be downgraded or cancelled at any time, under the app's Settings tab. However, as we do not offer refunds for charges that have already been incurred, we advise starting with the plan that meets your needs today and upgrading later as your needs change.
Is there a discount for yearly service?
No, we do not offer discounts on up-front long-term commitments. We only accept monthly payments.
Can I download galleryManager?
galleryManager is an online Web application and cannot be downloaded. However, users can export virtually all of their Artworks and Contacts data into Excel spreadsheets at any time with a few clicks. This is done by using the Search & Sets tab within the app.
Are subscriptions to galleryManager prorated?
Subscriptions to galleryManager are not prorated. Subscriptions are paid upfront for the month. If cancel your subscription, you are just cancelling your automatic renewal—you will still have access to your account until your month is up.
How long are your contracts?
galleryManager plans are month-to-month. We make it simple to start or stop your service at any time.
How do I cancel service?
Canceling galleryManager is an easy and no-questions-asked process. Just log into your account, go to Settings, and cancel the subscription in the Subscription tab. Your subscription will automatically expire at the end of the current billing period.
Have any questions?
Our support team can answer any questions you may have. Please don't hesitate to contact us to see how we can help you. Via email at firstname.lastname@example.org or call us at +1 212 625-9910
Our support team can answer any questions you might have about galleryManager.
If you have an existing database we can import it. Contact us for an estimate.